What happens once a project is selected?

What you need to know...

The Volunteer Team
The team is composed by several volunteers and two coordinators. You will regularly talk to coordinators throught the year before the start of the project. They will keep you updated on who's in the team and how fundraising is going as well as asking you any questions they may have.

Once selected, volunteers raise the project budget by organising events, being sponsored, applying to trust-funds any by any other way they can think of.
In summer, volunteers will travel to the project site and begin working with the local community in the execution of the project.

The Committee
The EGP committee is composed of 12 students who run the organisation. Together we are in charge of:

Selecting projects;
Recruiting volunteers;
Overseeing and managing project logistics;
and anything else EGP-related!

The most important member of the committee for our successful hosts is the Project Manager. Throughout they year you will talk to this person regularly and get to know them well. They will be your main point of contact should you have any questions or if there is any change in plans.

What is expected of you?

You must be contactable. It is vital you stay in regular communication with EGP; if you be come unreachable it may lead to termination of your project.
You must inform EGP of any potential changes of modifications to the project as soon as possible.
You must keep the budget up to date throughout the year, taking into account any significant changes in local prices or currency fluctuations.
You must make sure there is suitable accommodation for volunteers. This must be close to the project, very basic and as integrated into the community as possible.
You must ensure work is available on the project (this should obviously be done well before the project starts!). However, we also appreciate there will be periods when unskilled labour isn't required, you must also ensure there are things volunteers can get involved with during this time as well. These activities can be with your NGO or nearby schools or communities.
You are also in charge of purchasing the required materials and transporting them to the project site. You must collect receipts for these purchases and attach them to the invoices you give to EGP.
Finally, you should help EGP improve by providing us with honest feedback once the project has finished and keeping us up to date of how the project is doing in the months and years after it has finished.

Timeline for successful applicants

October

You will be sent an email telling you that you've been selected.
You will have a Skype call with the Project Manager.
EGP will start recruiting the volunteer team.

February

You will skype the Project Manager to review the project and assess any possible changes.
If any changes need to be done to the project, this will be executed around this time.
You will continue emailing the coordinators every two weeks.

November

You will have a Skype call with the coordinators and the Project Manager.
You will email the coordinators every two weeks for the rest of the year.
EGP will recruit the rest of the volunteers in the team.

March

You will work with the Project Manager to provide the volunteers with accomodation in the country and transport to project.
You will provide information with regards to visas.

December

You will continue emailing the coordinators every two weeks for the rest of the year.
The complete team of volunteers will be together.
Volunteers will start fundraising.

May

By now, volunteers should have fundraised the complete budget.
If this has not occurred the coordinators will contact you and you will work with the Project Manager to downsize the project.
June to August, volunteers will fly to meet you and execute the project!