The application process for these roles is the same and more information can be accessed here. While all are welcome, someone with prior knowledge of EGP would be best suited for the roles below.
The main responsibility of the president is to make sure that everyone else is doing their job. You need to hold the committee together and ensure that we’re not getting off track. Keep everyone focused and motivated when things like fundraising seem impossible. Each week make an agenda for the meetings and make sure to look at the previous weeks too to ensure that people are keeping up with what they said they would do. This is particularly important in recent years, where EGP has been adapting and changing its activities; it can be easy to lose track of all the tasks you set out to achieve. As president you need to be thinking about what all the committee members should be doing at certain times. It can be instructive to refer to the timelines of each individual role for guidance (NB. this was less relevant in 2020/21 as we have increasingly strayed from typical timelines and activities). Always try and think ahead. You need to be organised to ensure that the society meets deadlines from EUSA and also for things like sending money, fundraising etc. While you will be involved in everyone’s roles you shouldn’t be actually doing them!
The Vice President is responsible for assisting the president when necessary, as well as the official HR reference point within EGP for volunteers and committee. The role also requires communication with other student charities within the UK and organisation of the yearly conference. The collection of charities form an organisation known as SIDN. The Vice President also acts as an HR representative for the society, being a connecting point for the volunteers and coordinators to the committee. The VP will work closely with the Treasurer and hold monthly audit meetings. Ultimately the Vice President Role is very flexible. The key things to remember are the HR Role and the SIDN Conference, the other parts of this role are subject to change each year. If EGP were running on a smaller committee, the Vice President Role could be dissolved until we had a larger committee again.
Secretary & Social Secretary
In pre-COVID times, there were a lot of extra responsibilities including room bookings and organising the weekend away. Who knows what next year will hold – and whether things will return to ‘normal’, but all the information is here if you get to carry out this role in more normal circumstances! This role entails taking the meeting minutes, booking the rooms needed for society meetings and events, keeping an up-to-date Members List and planning the AGM during the spring semester. Social Media has also been integrated into this role during COVID times and will likely work closely with the role in the future. Throughout the year, the Secretary organises the Weekend Away as well as a feedback evening for the past volunteers.
The Projector Researcher is the main point of contact with previous and future hosts. They collect all relevant information about project proposals prior to project selection and upload the proposals before the selection process begins. Throughout the selection process, the Project Researcher must ensure that all needed information from the hosts is provided to the committee so organization is key. After the selection process, the PR works to collect feedback from unsuccessful projects and from the summers' past projects. Overall, the Project Researcher is committed to keeping pathways between the committee and past/future hosts open.
Throughout fundraising and the project duration (summer), the Project Manager is the point of contact for the present hosts.
The Project Manager (PM) is responsible for initiating and maintaining host contact throughout the year. They will work closely with team coordinators and hosts to ensure clear, easy communication. The first priority of the PM should be making sure that both hosts and the rest of the committee are aware of any problems that need rectifying. This includes both the project proposal itself, the budget, risk assessments, and fundraising. They will work closely with the Treasurer in January - March to ensure that conditions for early transfers are met. During the summer, the PM should maintain constant contact with hosts, volunteers, and Project Parents to make sure that risks are managed and the projects are running smoothly. The PM should have excellent communication skills across language barriers -- both written and verbal -- and should be able to manage a number of tasks at once. It is recommended that candidates spend at least one year on committee before running for this role.
Publicity & Fundraising
The Publicity and Fundraising role (pub funds) works to formalize yearly recruitment and publicity strategies as well as raise funds for EGP’s central account. It also doubles as an advisory role, working with volunteers and project parents to ensure successful team fundraising. There are typically two pub funds officers who change from year to year. Pubfunds officers are responsible for creating infographics both before and after project selection; and, ordering flyers, posters, pens, stickers, and other promotional items. They raise awareness for EGP throughout all of Edinburgh’s universities. And, arguably most important, work as the driving force for other committee members to engage in volunteer recruitment
The Trainer organises and implements our yearly training programme for Volunteers and Coordinators, appropriate to their roles and projects. This involves delivering a weekly training session on everything from what to bring on project to cultural awareness training. New trainers should improve previous training programmes as deemed appropriate, building on feedback from the previous year as a starting-point. Weekly training sessions are held with all volunteers and coordinators with the goal of ensuring that they are prepared to complete their projects. This includes training on fundraising, cultural awareness, travel health, and a range of other practical skills and knowledge necessary to have before going on project. You are also a friendly and accessible contact for volunteers. The trainer is the most ‘volunteer-oriented’ of the committee members (in addition to project parents), and thus it is important for the trainer to make themselves approachable for volunteers who may have concerns, doubts, and queries regarding anything about the EGP process.
For this role it is important to be fast paced and diligent. Keeping track of conversations, passwords and what needs to be posted all falls within your role. Your primary concerns are the website, the gmail (adding contacts and mass mailing when needed) and social media (in partnership with the Social Media role). Another main factor is understanding and regulating GDPR, particularly as it applies to the gmail.
Edinburgh Links Officer’s main responsibility is to connect EGP members to the local community by sourcing opportunities for volunteering within Edinburgh and organising a calendar of activities for the volunteers throughout the year. In the past, it was made mandatory for volunteers going on projects to also commit to volunteering within Edinburgh at least once each semester, which they are informed about during the application process. However, over the past few years EdLinks Officers have been trying to promote more regular volunteering engagement and have developed a schedule of activities throughout the year. There are exemptions for members who volunteer in Edinburgh outside of EGP. Connections and familiarity with the volunteer scene in Edinburgh is definitely a bonus in this role!
Scottish Registered Charity no. SC049236
Edinburgh Global Partnerships has been supporting sustainable community-led development projects overseas since 1990.